Project Management Software

Creative agencies are in a tough spot. They need to be able to create amazing work, but they also need to do it efficiently and on budget. This can be a challenge, especially when it comes to project management software. Luckily, there are a few features that every creative agency should have in their PMS. In this article, we’ll explore eight of the most important features of creative agencies. Make sure to check them out if you want to help your team run more smoothly and produce better work!

Compatibility with Other Software

One of the most important features of any project management software is its compatibility with other software. This means that you can easily keep track of deadlines, resources, and changes in plans when working on projects with teams of collaborators. Additionally, some tools offer integrations with email and task management platforms, so you can keep all your communication in one place.

Timing and Tracking Tools: Another key feature of good creative agency project management software is a robust timing and tracking system. This allows you to keep tabs on deadlines as well as how much progress your team has made. Many tools also include features to help you track costs and expenses associated with your projects.

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Collaboration Features: Collaboration is one of the essential components of any successful project. Good project management software should make it easy for team members to share files, comments, and ideas across platforms. Additionally, many tools offer chat or messaging capabilities to facilitate quick communication between team members.

Collaboration Tools

When it comes to project management, one of the most important tools you need is a collaboration platform. This allows you to easily share files, notes, and ideas with other team members. Some of the best collaboration tools include:

Google Drive: Google Drive is one of the most popular collaboration platforms available. It offers a wide range of features, including file sharing and note-taking. integrated with Google Docs and Sheets, it makes creating and editing documents easy.

Dropbox: Another great option for collaborative work is Dropbox. Unlike some other platforms, Dropbox does not require an account sign-up. You can simply drag and drop files into the folder to share them with others. Additionally, Dropbox offers powerful search features so you can quickly find whatever you are looking for.

OkCupid: OkCupid has become a go-to tool for dating advice across the internet. But don’t let that stop you from using it for project management purposes! In addition to offering a variety of helpful tools such as task lists and timer functions, OkCupid also offers a built-in collaboration feature called Chatgroups. This allows you to create groups made up of people from your current or past projects so that you can easily communicate with each other.

Tracking Workflows

Creative agencies are constantly evolving, growing, and changing their processes. To keep track of all these changes and make sure that the workflows are running as smoothly as possible, it’s important to use project management software. In this article, we’re going to list the features that every creative agency should have in their PM software.

1. Track projects and tasks: Every creative agency needs a way to track its projects and tasks. This can be done through task management tools or project tracking tools. A good project tracking tool will allow you to see how your projects are progressing, what deadlines you have set for yourself, and where you are at each stage of the project.

2. Collaborate with team members: As a creative agency, you need to be able to collaborate with your team members effectively. This means having a platform that allows you to share files, update information quickly, and get feedback on your ideas quickly.

3. Stay organized: Good PM software will also help you stay organized by keeping all your files in one place so that you can find them easily when needed. It also keeps track of what has been done on each project so that you can review progress efficiently.

Version Control

Version control is a powerful tool to help you manage project file changes. It can help you keep track of who made what change, when they made it, and why.

Some of the most common features that are needed in a version control system for a creative agency include:

1. Available as a desktop application or web-based service, version control software should be easy to use from both a desktop and laptop computer.

2. The software should provide support for multiple projects at the same time so that changes can be tracked and merged easily between them.

3. Version control software should have built-in filters and search capabilities so that changes can be quickly identified and reviewed.

4. The software should allow you to export project files in various formats, such as PDF or XML so that they can be shared with other team members or used in conjunction with other software tools.

Automatic Logging and Reporting

Automatic logging and reporting are a must-have feature for any creative agency. This allows you to keep track of your project’s progress, identify issues as they arise, and make necessary changes to ensure a successful outcome. Additionally, automatic logging and reporting can help you optimize your workflow and save time overall.

One of the main benefits of automatic logging and reporting is that it can help you avoid common mistakes during project management. By tracking your progress regularly, you can avoid potential delays or rework on projects that are already behind schedule.

Another major benefit of automatic logging and reporting is that it can help you improve communication between team members. By tracking who has worked on what portion of the project, you can ensure everyone is aware of their responsibilities and knows when changes need to be made.

Automatic logging and reporting also help you monitor budget constraints more effectively. By tracking how much money has been spent so far, you can better determine where cuts may need to be made to stay within budget constraints.

Security and Compliance

A creative agency’s main goal is to create amazing content and design beautiful layouts. As a result, they need effective project management software that helps them keep track of deadlines, manage resources, and communicate with clients.

Here are the features Every Creative Agency Needs in Their Project Management Software:

1. Time tracking: Good project management software should help you track all your time spent on the project. You will need this information to calculate how much work you have left and ensure that you meet deadlines.

2. Resource management: You will need to allocate time and resources for each task in the project. The best project management software will help you manage these resources efficiently so that you don’t waste time or money on unnecessary tasks.

3. Communication tools: Good project management software allows you to communicate with your team members, clients, and stakeholders efficiently. This helps avoid potential conflicts and ensures that everyone is on the same page.

4. Project documentation: Every creative agency needs good documentation for their projects to avoid future misunderstandings or problems. This can be done through electronic documents (such as PDFs) or written reports that are kept up-to-date throughout the project timeline.


Project management software is essential for any creative agency. It allows you to track deadlines, allocate resources, and keep on top of changes. In this article, we have highlighted eight features that are must-haves in any project management software. If your agency doesn’t already have a project management solution, I encourage you to begin looking into options. There are many great ones available on the market, so it’s important to find one that fits your needs and meets the expectations of your team.

By Nikitha

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